Payroll Administrator job vacancy at De Beers

Applications are invited for the Payroll Administrator job vacancy at De Beers, a member firm of the Anglo American group.

Closing date: 27 July 2024

Location: Springs, South Africa

Job Purpose

As the Payroll Administrator, you will be ensuring the smooth and efficient flow of payroll processes related to the Springs Site. The position forms part of the HR department with reference to key requirements such as:

Duties and Tasks

  • Record keeping and maintaining confidentiality in line with the POPI Act.
  • Ensuring regulatory compliance in specified areas of payroll which include dealing with different leave types for bargaining unit and staff in line with the Main Agreement and the Basic Conditions of Employment Act.
  • Ensuring accuracy of information in terms of salaries/wages, deductions, company contributions, benefits, and reimbursements.
  • Reconciliation of movement of salary payment from month-to-month i.e., new employees, or resignations or increases, in conjunction with Human Resources.

  • Engaging with employees in a professional manner ensuring all queries are resolved timeously.
  • Preparation and reconciliation of weekly timesheets and importing of clocked hours from the time and attendance system into the payroll system for wages processing.
  • Maintaining salary and wage parameters on the payroll system.
  • Assist in the preparation of Retirement Fund, Medical Aid and PAYE (3rd party) deduction schedules and annual reporting.
  • Ensuring strict internal controls are adhered to in line with relevant finance and audit controls and that a proper document control system is maintained.

Qualifications and Experience

  • A relevant Payroll/Financial qualification (Diploma/Certificate) at a reputable institution is essential.
  • 3-5 years minimum experience within the FMCG manufacturing environment in the same or similar position.
  • Experience on Sage 300 People payroll system is essential.
  • Experience in a time and attendance system/s (Jarrison or similar) is essential.
  • Knowledge and experience working with variable pay and shift patterns in an operational environment is required.
  • Knowledge of regulatory HR processes and best practice will be advantageous.

Experience and Skills

  • Basic knowledge of financial processes, policies, and procedures.
  • Have a flair for data, systems, and attention to detail.
  • Must be a meticulous individual with a strong numerical aptitude.
  • Must be able to work independently with little Supervision but be comfortable in a team environment.

  • Knowledge of regulations set out by the applicable Bargaining Council and relevant legislation (Basic Conditions of Employment Act, Labour Relationship Act, Employment Equity Act, Tax Laws, etc.).
  • Excellent working knowledge of MS packages (MS Excel, including pivot tables) with a strong ability to manage large datasets.
  • Must have excellent time management and communication skills.
  • Must be curious in their understanding of a high-performance culture and be a self-motivator.

How to Apply

Here is How to Apply for vacancies at De Beers:

  1. Visit the Anglo American vacancies page. This is where all vacancies at Anglo American member firms including De Beers are advertised.
  2. Navigate to the Payroll Administrator vacancy page. Thoroughly read through the vacancy advert and ascertain that you meet the minimum requirements for the job.
  3. If you’re a match, proceed and submit your application online.
  4. Wait for a De Beers recruiter to get back to you if they liked your application.

Successful candidates will be required to complete a background screening check which may include a criminal check and validation of qualifications.

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