South African Airways Technical (SOC) Ltd (SAAT) is looking for an Admin Officer.
Closing date: 11 June 2024 at 14h00
Position Title: Admin Officer
Number of Positions: 01
Grade / Level: AL3
Business Unit / Division: Airworthiness, IT Support and Records
Department: CAMO Services
Reference Number: SAAT 24.06.29
Open to: Internal and External
Location: Johannesburg, South Africa
Careers at South African Airways Technical
SAAT is a full-service MRO organisation, and the largest in Africa. South African Airways Technical its main operational base is located in Johannesburg, South Africa, with Line Maintenance capabilities at most major airports domestically and in Africa.
SAAT as a global multi-disciplinary business is able to offer a wide variety of rewarding career opportunities from working in specialisedareas to contributing to some of the world’s most iconic projects.
Job Purpose
To capture data, distribute, update & control technical documentation. Perform general office
administration and provide administrative and an overall admin support functions Manager as
well as all the other employees in the department.
Qualifications and Experience
- Grade 12
- PC Literacy (MS Office), MIS and SAP
- Relevant qualification in Office Administration or Secretarial is essential
- Post grade 12 qualification would be advantageous
- Minimum 4 years office administration experience is essential
Knowledge and Skills
- Good knowledge of AMOS
- Comprehensive knowledge of MS Office package
- Good knowledge of SAAT policies and procedures
- Communication skills (written and verbal)
- Interpersonal skills
- Must have typing skills of 35 words per minute
Attributes
Demonstrate the SAA values: Customer Focus; Accountability; Integrity; Safety; Excellence In Performance; Valuing Our People:
Effective communication and negotiation skills
Initiative
Organisational awareness
Teamwork and cooperation
Be well presented and customer service orientated
Integrity
Multi-tasking
Work under pressure
Duties and Responsibilities
- Co-ordinate and maintain departmental filing system and ensure safe keeping of maintenance
data and aircraft documentation in an orderly manner. - Perform all reasonable tasks and general admin duties as required by the manager.
- Liaise with other departments to represent the CAMO services in an effective and professional
manner. - Access, assess, register and control all maintenance incoming documentation.
- Ensure up to date vendor, OEM & regulatory documentation to enable SAAT maintenance
activities. - Perform general office administration functions to support the Manager with the daily activities
of the office. - Perform data capturing and produce the required statistical graphs and reports
- Investigate and arrange for the rectification of budget discrepancies where required.
- Organise and co-ordinate staff administration, training and travel arrangements as required by
the Manager.
- Arrange meetings, type minutes and distribute minutes/agenda as required.
- Coordinate special projects on maintenance data and documentation filing.
- Design, update, control and maintain technical forms/labels and documents.
- Update databases of the Management Information Systems (MIS) and SAAT’s platforms such as
Tech Data for end users access and correctness of data. - Subscribe to vendors and OEM for retrieval, upload and internal distribution of the of
maintenance data.
- Purchase maintenance documentation and data on behalf of SAAT.
- Extract data via the internet and process for internal access, storage and usage
- Provide and maintain fleet data.
- Provide cross functional support to all stakeholders to ensure documentation service continuity.
How to Apply
Applications will not be accepted without the following:
- Detailed CV
- Internal application form signed off by current Line Manager (Internal candidates only)
- Certified copies not older than 6 months of the applicant’s:
- School Certificate (Matric/N3)
- Identity Document.
- Driver’s license.
- All other relevant qualifications
Incomplete applications or applications without this documentation will not be considered. The onus is on the applicant to prove that he/she meets the minimum requirements on the closing date of the advertisement.
It is therefore essential to ensure that your CV is detailed enough, in other words, makes reference to qualifications, knowledge, skills, experience (inclusive of duties, tenure, designation etc.) and attributes.
Applications should be e-mailed to [email protected] and cc [email protected] (REFERENCE NUMBER AND POSITION TITLE SHOULD BE IN THE SUBJECT LINE OF THE EMAIL).
Closing date will be on the 11th of June 2024 at 14h00. Please be mindful of the closing date as NO late applications will be considered.
If you have not had a response by the 10th of August 2024, kindly take it your application was unsuccessful.
Applicants will go through a comprehensive assessment process which may include competency and/or psychometric assessments. Applicants will undergo pre-employment checks i.e. medical, criminal, credit, reference, authentication of qualification etc.
SAAT is committed to Employment Equity. All appointments will be made in this context. SAAT reserves the right not to make an appointment to any of the positions contained in this advert.
Queries relating to the above positions may be directed to the relevant Line Manager or Recruitment Office. DOWNLOAD FULL JOB ADVERT.
