Jobs

Administrator job vacancy at SABC

The South African Broadcasting Corporation (SABC) has a vacancy and is hiring for an Administrator: Production (Sport).

Closing date: 24 June 2024

  • POSITION:              Production Administrator (Sport)
  • DIVISION:               Video Entertainment
  • REPORT LINE:       Manager: Sport Production
  • SCALE CODE:       405
  • POSITION ID:         60019641

PLEASE NOTE: THIS IS A RE-ADVERTISEMENT.

Job Purpose

To ensure that all administrative duties for pre-production, production and post production are executed in an effective manner according to the needs and requirements of the Business Unit.

Key Duties

  • Ensuring that all budgets are done for the upcoming sporting events (e.g. Soccer; cricket; Athletics; Info Hub etc.)
  • Project management of each event in their respective portfolios.
  • Travel bookings for all the events mentioned above are correctly completed.
  • Follow up by notifying the crew

  • All relevant accreditations are done for production crew on site and at the venue for both local and foreign events.
  • Always on standby in case of emergencies for all events under their portfolio
  • Attend the venues to take note on issue that crop up on those particular events. ( take charge on behalf of SABC Sport Management at venue)
  • Take care of changes done by relevant stake holders on dates of the particular events

  • Attend weekly meeting on pre – production and post-production, also departmental budgetary meeting; logistical meetings
  • Ensure that all production budgets have deviation reports for the reconciliation purposes.
  • Pre preparations for Special events
  • Play a role as an ambassador for the SABC in other countries
  • Engage with Sporting federations around logistical arrangement for special events
  • Ensure that there are no overspends on the production budgets by working smart with production to ensure costs efficiencies

  • Assists in projections for production budgets with the production accountant once reconciliation has been performed.
  • Ensure that SAP is done and approved for all workflows.
  • Ensure that Advances that are taken for productions are reconciled and accountant for
  • Ensure that all crew booked for production can legally work before they are booked.
  • Monitor effective utilisation of operational budgets and resources
  • Work in conjunction with the executive producers, and all other relevant internal stakeholders to achieve objectives in line with the Division’s operational requirements / plan.

  • Communicate with external stakeholders such as government, SABC funders and sponsors.
  • Ensure compliance to SABC policies, procedures and relevant legislations.
  • Give input to compilation of relevant SOPs and ensure adherence thereof.
  • Attend all relevant meetings as and when required.
  • Compile and submit monthly/quarterly reports.
  • Load payments on SAP for local and foreign vendor.
  • Generate on SAP for productions and manage SCM process of getting PO.

  • Create and Manage Sport projects on SAP
  • Give input to the monthly schedules e.g. broadcast titles, serial numbers (WBS’s), correct financial genres, number of episodes, platform, etc.
  • Create and Manage budget uploads on SAP
  • Receive signed and electronic copy of the budget and make sure all relevant information e.g. correct amounts budgeted, monitor correct WBS’s with correct account numbers.
  • Ensure budgets are fully released by all relevant stakeholders.

Qualifications

  • National Diploma in Media Studies, Communications or related qualification (NQF 6)
  • 2-3 Years’ Experience in Office Administration or Broadcasting / Media Environment.
  • Advanced knowledge of MS Office packages (MS Word, PowerPoint and Excel).
  • Excellent communication skills (written and verbal)
  • Good communication and interpersonal skills
  • Ability to liaise effectively with staff at all levels

  • Ability to function under pressure and willingness to work longer hours if necessary
  • Ability to maintain confidentiality
  • Accuracy with figures, grammar and spelling is essential
  • Ability to prioritise duties
  • Ability to adapt to all circumstances
  • Ability to show initiative in execution of duties

How to Apply

You apply directly on the SABC careers page for this internship opportunity. Please CLICK HERE to view full job advert and apply.

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