Personal Assistant job vacancy at Department of Traditional Affairs

Job Highlights

The Department of Traditional Affairs has a vacancy for a Personal Assistant.

Closing Date: 30 August 2024

PERSONAL ASSISTANT: INSTITUTIONAL SUPPORT & COORDINATION REF NO: 2024/14
Institutional Support & Coordination Branch

SALARY : R308 154 per annum
CENTRE : Pretoria

Qualifications

• A National Diploma in Office Administration/Public Management or relevant qualification at NQF level 6/7.
• 3-5 years’ experience in rendering administrative support to a senior manager

Skills and Knowledge

Good communication skills and ability to communicate well with people at different levels and from different backgrounds.

Generic Competencies:

• Client orientation and customer focus, communication, honesty and integrity.

Technical Competencies:

• Office management and administration, secretarial functions and office administrative systems and good telephone etiquette, sound organizational skills

Key Duties

The successful candidate will perform the following duties:

Develop and manage an efficient filing system and flow of documents in the Branch:

• Receive and distribute documents.
• Record documents in the appropriate registers.
• File and manage paperwork of the office of the Branch manager.
• Establish effective document tracking systems.

Provide secretarial support services:

• Co-ordinate and prepare documentation for meetings/workshops.
• Compile minutes/reports.
• Draft memoranda and any other correspondence.

Manage the diary of the Branch manager:

• Arrange appointments and record events in the diary.
• Promote effective diary co-ordination in an electronic or at least on a manual system.

Provide administrative support services:

• Ensure the effective flow of information and documents to and from the office of the Branch
  manager.
• Ensure the safekeeping of all documentation in the office in line with relevant
  legislation and policies.

How to Apply

First, DOWNLOAD THE FULL JOB ADVERT HERE. Then proceed and apply as directed below.

APPLICATIONS : Applications may be posted to: Director: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083

Or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor, Pencardia 1 Building or e-mail at [email protected].

All applications must be submitted on a New Z83 application form and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated).

Read: Practice note on the application of the Z83 and other employment matters.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.

Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised, and the reference number as stated in the advert.

ENQUIRIES : Ms T Shandu Tel No: (012) 336 0783

NOTE : Organisation will give preference to candidates in line with the Employment Equity goals.