Project Officer Job at GEN Europe – Remote EU NGO & Horizon Europe Projects Opportunity 2026

About the Organisation

Global Ecovillage Network of Europe (GEN Europe) is a network of intentional communities, ecovillages, and national ecovillage networks working together to educate, advocate, and innovate for a regenerative future.

Through projects, events, training programmes, and collaborative initiatives, GEN Europe supports ecological transition, participatory governance, regenerative development, and community-led innovation across Europe.

The organisation leads and contributes to a growing portfolio of EU-funded projects under programmes including Horizon Europe, Erasmus+, Creative Europe, and CERV.

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Role Overview

GEN Europe is seeking a highly organised and motivated Project Officer to support the coordination and administration of its expanding portfolio of European-funded projects.

Job Title: Project Officer
Organisation: Global Ecovillage Network of Europe
Location: Remote within Europe / Option to work from Navarra, Spain
Contract Type: 1-year time-limited freelance or part-time employment contract (renewable)
Salary: 20 EUR gross per hour
Start Date: 1 August 2026
Closing Date: 17 May 2026 – 23:59 CEST

The successful candidate will work closely with the Development Manager, General Coordinator, and wider project teams to help ensure projects remain organised, compliant, and effectively delivered.

This role is central to supporting project operations, maintaining communication across international partnerships, coordinating reporting processes, and ensuring efficient project administration across multiple concurrent initiatives.

The position is ideal for candidates interested in sustainability, regenerative development, ecological transition, participatory governance, and international NGO project coordination.

Key Responsibilities

Project Coordination and Administration

Maintain up-to-date tracking systems for project deliverables, milestones, deadlines, and partner obligations
Support communication with consortium partners, including drafting meeting invitations, follow-up emails, and document requests
Coordinate project meetings, prepare agendas, record minutes, and track action points
Organise and maintain project documentation systems including Google Drive, Nextcloud, and shared repositories
Support preparation of technical and financial reports across Horizon Europe, Erasmus+, CERV, and Creative Europe projects
Assist with timesheet collection, cost tracking, and budget monitoring alongside the Financial Manager
Support participant management processes for training programmes, exchanges, open calls, and project activities

Portfolio-Wide Support

Assist the Development Manager with project coordination and administrative support
Contribute to proposal preparation, research activities, partner outreach, and project development support
Help strengthen coordination and consistency across GEN Europe’s broader project portfolio
Support onboarding processes and task handovers for project staff across different initiatives

Event and Activity Support

Assist with logistics for workshops, webinars, consortium meetings, and training activities
Coordinate participant communications, travel arrangements, and event administration
Support project-related activities linked to the European Ecovillage Gathering

Essential Requirements

Applicants should demonstrate:

At least 1 year of experience in project coordination or administration within EU-funded projects
Familiarity with programmes such as Horizon Europe, Erasmus+, CERV, Creative Europe, or similar
Strong organisational and multitasking skills
Excellent written English and professional communication abilities
Confidence working remotely within international and collaborative teams
Proficiency in spreadsheets, text processing, presentation software, and project management tools
Ability to work independently with strong attention to detail

Desirable Qualifications and Experience

The following will be considered an advantage:

Experience supporting Horizon Europe project administration and reporting
Understanding of EU grant agreement obligations and reporting requirements
Familiarity with the ecovillage movement, regenerative development, or participatory governance initiatives
Experience supporting EU proposal development
Knowledge of financial monitoring and budget tracking in EU-funded projects
Experience with sociocracy or non-hierarchical organisational structures
Spanish or German language skills

Working Environment

GEN Europe offers:

Flexible remote working arrangements
A collaborative and values-driven international team
Opportunities to contribute to impactful sustainability and ecological transition initiatives
Exposure to international EU-funded project environments and partnerships

Applicants from all countries are welcome to apply, provided they have the right to work and travel within the European Union.

GEN Europe is committed to equality, diversity, and inclusive recruitment practices. All eligible applicants will be considered based on merit regardless of age, race, gender, disability, or sexual orientation.