About ClimateWorks Foundation
ClimateWorks Foundation is a global climate philanthropy organization that connects funders and implementing organizations to accelerate climate solutions around the world.
Since 2008, ClimateWorks has granted more than $2 billion to over 850 grantees across 50 countries, working with more than 80 funders.
About the Role
The Accounts Payable Supervisor will join ClimateWorks Foundation’s Finance and Administration team and oversee the day-to-day operations of the Accounts and Grants Payable function.
Job Title: Accounts Payable Supervisor
Company: ClimateWorks Foundation
Job Location: United States – US Flexible / Remote
Employment Type: Full-time
Department: Finance and Administration / Accounting
Salary: $97,000–$105,000 (SF Bay Area/NYC) or $90,000–$97,000 (other US locations)
Closing Date: Not specified. Apply Early
The role provides direct supervision and guidance to AP staff while ensuring transactions are processed accurately, efficiently and on time.
This is a hands-on leadership position, combining team supervision with direct involvement in accounts payable activities during high-volume periods, staff absences and critical deadlines.
The AP Supervisor will work closely with employees, vendors and grantees while strengthening financial controls and improving AP processes and systems.
Key Responsibilities
Accounts Payable Operations
The Accounts Payable Supervisor will:
- Lead the full Accounts and Grants Payable cycle.
- Ensure transactions comply with ClimateWorks policies and procedures.
- Oversee the processing and review of grants and bills.
- Review GL coding, approvals and supporting documentation.
- Resolve outstanding and aging payable items.
- Provide hands-on AP processing support when required.
- Supervise weekly and special payment runs.
- Maintain accurate and timely payment processing.
Team Supervision
Responsibilities include:
- Directly supervise AP staff.
- Assign and review work.
- Provide day-to-day guidance and feedback.
- Monitor workloads, priorities and performance.
- Ensure appropriate staff coverage.
- Support cross-training and continuity of operations.
- Step in during high-volume periods and staff absences.
Financial Controls and Compliance
The role will:
- Maintain strong AP controls.
- Ensure appropriate approvals and segregation of duties.
- Manage access to financial and payment systems.
- Support financial close activities.
- Assist with expense accruals and account reconciliations.
- Support 1099 vendor compliance and annual reporting.
- Identify and escalate financial risks or concerns appropriately.
Vendor, Grantee and System Management
The AP Supervisor will:
- Set up and maintain vendors and grantees in Tipalti.
- Validate payment and account information and changes.
- Maintain accurate AP data across Sage, Salesforce, Tipalti and related systems.
- Serve as a key contact for vendors, grantees and internal staff regarding AP matters.
- Partner with Accounting, Finance and Administration and other teams to resolve payment issues.
Process Improvement
The position will also:
- Identify opportunities to improve AP processes and systems.
- Develop and maintain AP procedures and documentation.
- Strengthen efficiency, accuracy, internal controls and scalability.
- Support continuous improvement and operational continuity.
Required Qualifications
Candidates should have:
- An associate degree in Accounting, Finance or a related field, or an equivalent combination of education and relevant work experience.
- At least five years of supervisory experience or demonstrated experience leading an accounts payable function.
- Experience supervising staff, assigning and reviewing work, providing guidance and feedback and meeting deadlines.
- Strong knowledge of accounts payable processes, internal controls, vendor management and payment processing.
- Experience with accounting and payment processing systems.
- Proficiency in Microsoft Excel and Outlook.
- Strong attention to detail and accuracy.
- Excellent problem-solving and judgment skills.
- The ability to identify issues and appropriately escalate risks or concerns.
- Strong organizational, interpersonal and communication skills.
- The ability to manage competing priorities and work effectively with employees, vendors, grantees and other stakeholders.
- A commitment to fostering a diverse, inclusive and equitable workplace.
Preferred Technical Experience
Experience with Sage Intacct and Tipalti or similar accounting and payment systems is preferred.
Salesforce experience is an advantage.
Salary and Compensation
ClimateWorks Foundation offers a competitive salary based on experience and geographic location.
Tier 1 – SF Bay Area / NYC: $97,000–$105,000
Tier 2 – Other US locations: $90,000–$97,000
A geographic differential is applied based on the local cost of labor.
Benefits
Employees receive a competitive benefits package that includes:
- 100% healthcare coverage for medical, dental and vision plans.
- 20 days of paid time off during the first year, with additional PTO in subsequent years.
- 14 paid holidays annually.
- Paid sabbatical leave for qualifying employees.
- 401(k) contributions and employee matching.
- Life insurance.
- Short- and long-term disability coverage.
- Family support, including fertility, child, elder and pet care.
- Physical wellness benefits.
- Financial wellness services.
- Mental wellness support, including therapy and coaching.
Work Location
ClimateWorks Foundation is headquartered in the San Francisco Financial District.
This position is classified as US Flexible. Exceptional candidates may work from the San Francisco office or another US location, with compensation adjusted according to geographic labor costs.
As part of its globally distributed culture, ClimateWorks expects employees to attend an annual in-town week in San Francisco, an all-staff retreat and a department retreat.
Culture
ClimateWorks Foundation’s culture is based on collaboration, humility, curiosity, learning and risk-taking.
The organization brings together diverse perspectives and encourages employees to experiment, learn and pursue bold solutions to advance climate progress.
Equal Opportunity
ClimateWorks Foundation is committed to equal employment opportunity and an inclusive workplace. Reasonable accommodations are available for individuals with disabilities throughout the recruitment process.
How to Apply
Interested candidates should apply through the ClimateWorks Foundation application portal using the application link provided in the vacancy.
ClimateWorks states that it will never request credit card or financial information during the interview process. Applicants who receive such requests should report them to ClimateWorks.
Closing Date: Not specified. Apply as soon as possible
