Job Purpose
The Council for Scientific and Industrial Research (CSIR) is hiring a Project Administrator.
Closing date: 04 July 2024
Location: Scientia, Pretoria (Hybrid)
The CSIR has a vacancy for a Project Administrator in the Future Production Chemicals Cluster, Centre for Nanostructured and Advance Materials (CeNAM).
About the CSIR
The CSIR a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa.
The organisation’s work contributes to industrial development and supports a capable state.
Job Purpose
The incumbent will be responsible for providing administration support activities within CeNAM. This position is based in Pretoria.
Key Responsibilities
- Route documentation and tracking such as proposals, contracts, tenders, and collaboration agreements approvals are obtained;
- Prepare for the projects, contract registration forms and project schedules according to project requirements;
- Create and maintain an electronic project file for all the relevant project documents until close out;
- Register Parliamentary Grant projects on the Strategic Investment Management System (SIMS);
- Support month end processes, in conjunction with the Project Manager;
- Do standard downloads from financial system as necessary;
- Update project documentation and assist the Project Manager with administrative tasks;
- Assist with timesheet reports and follow up with team members;
- Participate in project meetings; capturing actions, resolutions and provide required information for decision making;
- Close open orders and follow up on advance payments and accruals as needed;
- Assist to accumulate information for reports, e.g. proof of student registrations and publications;
- Deal with project queries and route appropriately;
- Schedule meetings and ensure relevant documentation is distributed;
- Assist with the calculation of income declared and running costs against timesheet bookings by monitoring the financial dashboard system;
- Facilitate project documentation and ensure compliance with project management and business frameworks and CSIR quality standards;
- Monitor expenses against approved budgets and escalate deviations;
- Assist Project manager with administrative tasks for project close out.
Qualifications, Skills and Experience
- A National Diploma in Project Management; with at least two years’ experience in project or programme management administration and co-ordination;
- Certified as an associate in Project Management (CAPM or equivalent) will be advantageous;
- Excellent Computer skills including proficiency with Microsoft Office Packages (Word, Excel and PowerPoint);
- Good interpersonal and numerical skills;
- Quality orientated and pays attention to detail.
How to Apply
Please APPLY HERE for this opportunity.
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
For more info, please email us at [email protected]. Please do-not send your applications to this mailbox, it is only for inquiries.
